YOU RUN THE JOBS.
WE CHASE THE PAPERWORK.
Subcontractor Desk is the done-for-you back office for contractors who are tired of chasing COIs, W-9s, licenses, agreements, lien-waiver paperwork and expiration renewals.
What you hand off to us
YOUR TEAM HAS BETTER THINGS TO DO THAN CHASE PDFs.
Every new subcontractor creates another list of documents to collect, track and renew. The problem is not knowing that paperwork matters. The problem is somebody on your team still has to keep chasing it. Subcontractor Desk takes that administrative loop off your plate.
We collect the documents.
You give us the subcontractor roster and your required-document checklist. We handle the administrative collection process.
We keep the records organized.
Every subcontractor gets a clear status: complete, missing something, expiring soon or needing your review.
We chase what's missing.
We handle reminders, renewal requests and routine follow-up so your office is not spending the week doing it.
SEE EXACTLY WHAT WE MANAGE.
This interactive sample workspace shows how a contractor's subcontractor paperwork is tracked. Click a subcontractor, search the list, filter problem records or send a sample follow-up.
| Subcontractor | Trade | Documents | Next Expiration | Status |
|---|
Certificates of Insurance
Collection, expiration tracking, renewal reminders and organized records.
W-9s
Collection, storage and missing-document follow-up.
Licenses
Customer-defined licensing documents and expiration tracking.
Subcontract Agreements
Track whether your required agreement was returned and filed.
Lien-Waiver Admin
Administrative collection and tracking based on your existing process.
Custom Documents
Add safety forms, vendor forms or any other documents your company requires.
SEND THE LIST. WE TAKE IT FROM THERE.
There is no complicated implementation. We start with the subcontractors you already use and the requirements you already have.
Send your subcontractor list.
Names, contacts and whatever records you already have.
Tell us what you require.
COIs, W-9s, licenses, agreements and your existing checklist.
We clean up the records.
We organize what exists and identify what is missing or expiring.
We handle the chase.
Routine follow-up, renewals and weekly status reporting become our job.
SIMPLE MONTHLY PRICING.
You are not buying another dashboard to babysit. You are paying us to own the administrative chase and keep your subcontractor records organized.
Core
- COI, W-9 and license tracking
- Missing-document follow-up
- Expiration and renewal reminders
- Organized vendor records
- Weekly status report
Growth
- Everything in Core
- Subcontract agreement tracking
- Lien-waiver administration
- Custom document checklist
- Priority follow-up queue
Custom
- Higher subcontractor volume
- Multiple entities or divisions
- Custom reporting cadence
- Additional admin workflows
- Defined service-level process
“Active subcontractor” means a vendor currently being tracked or chased during the billing period. Subcontractor Desk provides administrative document management and does not provide legal, insurance, tax or licensing advice.
STOP CHASING PAPERWORK.
START YOUR SETUP.
Call RDS and tell us roughly how many active subcontractors you manage. We will walk through your current process and get your Subcontractor Desk set up.
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